Once a Sponsorship Booking Form is received, a Sponsorship Agreement will be sent for signature with an accompanying invoice. This Sponsorship Agreement should be signed and returned with a 50% deposit payment to the Congress Organizer/ AFEA. Upon receipt of the Sponsorship Booking Form the Congress Organizer/ AFEA will reserve the items listed in it. Reservation requests sent without the official forms will not be accepted.
Terms of Payment
- 50% deposit upon receipt of the signed Sponsorship Agreement
- The remaining amount must be received before the start of the congress, the latest by September 3rd, 2017
Should the sponsor fail to provide a payment in full prior to the start of the Congress, the Congress Organizer/ AFEA will be entitled to cancel the reservation. Cancellation will be subject to cancellation fees as determined below.
All cancellations must be made in writing to email@example.com.
The Congress Organizer/ AFEA shall retain:
- 50% of the agreed amount for any cancellation submitted in writing before May 31st, 2017, inclusive
- 100% of the agreed amount for any cancellation submitted in writing after June 1st, 2017